TechPulse: Blog

onedrive_283585507_400

Tip of the Week: Limiting OneDrive Sharing

Statistically speaking, thereโ€™s a pretty good chance that you use Microsoft Office 365 in your business, which means you can use OneDrive, Microsoftโ€™s contribution to cloud-based storage and collaboration. If this is how your users work productively, they are probably already familiar with how they can share these documents – but what if there are some things you donโ€™t want freely shared around? Today, weโ€™re going over how you can restrict OneDrive sharing capabilities.

Microsoft makes file and folder sharing in OneDrive pretty easy – log in, right-click the file/folder, and click Share.

This enables a user to share content with their contacts, an email address, or obtain a copy of a shareable link that brings the user accessing it to the content. By default, this allows access to edit the content, but this can be adjusted to read-only.

This is extremely useful when sharing files on an individual basis, but do you really want to monitor your team (or, in other words, babysit them) to ensure that they are only using this capability to send content to those authorized to access it? Probably not, which is why it is nice that OneDrive has global settings that authorize an administrator to go further than individual file and folder permissions to control a userโ€™s sharing capabilities.

Limiting OneDrive File Sharing for a User

Using your admin access over your organizationโ€™s OneDrive, visit https://admin.microsoft.com/ and sign in. Once youโ€™ve done so:

  • Find Admin centers on the left side of your screen. Click SharePoint.
  • This should bring you to the new SharePoint admin center. If it is still the old one, go to the new version by clicking on Open it now.
  • One the left side of your screen, locate Policies and select Sharing.

This gives you access to the global settings, which will apply any changes you make to all accounts. To be more granular, and edit individual user settings, access Users, Active Users, and finally, the one you want to grant or rescind privileges from. You should see a tab labeled OneDrive, under which youโ€™ll find Sharing options.

The privacy and security of your data is important – so make sure you have tight control over your companyโ€™s data and information. COMPANYNAME is here to lend a hand. To speak to one of our professionals, give us a call at PHONENUMBER.

Tyler Miller

Tyler Miller

Having a reliable and passionate partner in the realm of IT services and solutions is essential for ensuring continuous growth through effective technological strategies. Our CEO, Tyler Miller, is wholeheartedly dedicated to assisting clients in optimizing their technology to gain a competitive edge in their industries. At TechPulse, Tyler leads a team of highly dedicated professionals who are fully committed to providing exceptional IT services and solutions. With his extensive expertise and practical experience, Tyler ensures that clients receive unparalleled support and guidance for their IT projects. You can trust TechPulse to enhance your business systems and stay ahead in today's fiercely competitive business environment.