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Tip of the Week: How to Better Manage Your Glut of Emails

Email is a presence in almost every business, but some businesses use it better than others. Some use it as a be-all, end-all business communications solution, while others use it for correspondence that isnโ€™t time sensitive. No matter how your business uses email, managing it properly will go a long way toward improving your efficiency and productivity.

Managing Email Like a Boss

How many times do you check your email throughout the day? Too many and it’s a giant waste of your time, too few and you may not get the information you need to properly do your job. So, whatโ€™s the right amount of time? The answer is three times, but weโ€™ll get to that.

Improve Email Habits

To avoid wasting time with your email, the first thing you need to know is that you not only have a responsibility to check and respond to your emails, not doing so in a timely manner can stall projects, create inefficiencies, and slow business down significantly. This is why we suggest checking your email first thing, right after your lunch break, and again before you leave for the day. That is frequent enough to get all the information you need to get and respond to messages without wasting too much time.

A lot of the emails you get are baseless and pointless, but some are extremely important. Thatโ€™s why you need to set aside enough time to look on your email as critical, without wasting an hour or more sorting through all the trash that may or may not be there because of you.

Managing Important Emails

For the sake of the emails that you get that arenโ€™t a complete waste of your time, you should have a system to manage them. Archiving tools and the use of specially designed folders can go a long way toward helping you separate the wheat from the chaff, so to speak.

Donโ€™t Be Afraid to Use Email Tools

The tools integrated into your email solution, as well as third-party apps supported by it, can be of great benefit to you. Filters and labels can help you keep organized, while there are several applications that can turn your email account into a full-scale productivity machine.

Is inefficient management of emails dragging down your productivity? Leave your email-related stories in the comments section below.

Tyler Miller

Tyler Miller

Having a reliable and passionate partner in the realm of IT services and solutions is essential for ensuring continuous growth through effective technological strategies. Our CEO, Tyler Miller, is wholeheartedly dedicated to assisting clients in optimizing their technology to gain a competitive edge in their industries. At TechPulse, Tyler leads a team of highly dedicated professionals who are fully committed to providing exceptional IT services and solutions. With his extensive expertise and practical experience, Tyler ensures that clients receive unparalleled support and guidance for their IT projects. You can trust TechPulse to enhance your business systems and stay ahead in today's fiercely competitive business environment.